Comprehensive procurement and vendor management platform that includes RFP and vendor selection capabilities. Features workflows for creating, distributing, and evaluating RFPs, as well as vendor relationship management tools suitable for pension funds seeking external managers.
Software that streamlines the request for proposal process, standardizes manager evaluations, and supports the structured selection of external investment managers.
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Template Library Pre-defined, customizable RFP templates aligned to common asset classes, mandates, and compliance standards. |
Procurify advertises customizable templates for procurement documents, which are analogous to RFP templates in the context of spend management. | |
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Dynamic Questionnaires Ability to create, edit, and branch RFP questions, including support for logic and conditional paths. |
Dynamic questionnaires are supported through custom forms and workflows during the RFP process as described in Procurify's documentation. | |
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Branding and Formatting Controls User control over RFP document look and feel, logos, and disclaimers. |
Branding and formatting capabilities for procurement documents, including RFPs, are referenced as a standard feature in Procurify's materials. | |
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Multi-language Support Ability to create RFPs in different languages for global outreach. |
No information available | |
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Compliance Checks In-built checks to ensure RFP content adheres to internal and regulatory guidelines. |
Compliance checks are part of procurement workflows, especially for regulated industries. Procurify provides tools to ensure document and process compliance. | |
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Version Control Tracking of changes and management of RFP document versions. |
Procurify includes document and approval versioning, tracking changes to procurement files. | |
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Template Sharing Permissions-based sharing of RFP templates across teams. |
Template sharing is possible across teams because Procurify supports role-based access and shared templates. | |
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Bulk Generation Create and distribute multiple RFPs simultaneously. |
Bulk generation is available—multiple RFPs or requests can be created and issued to vendors simultaneously. | |
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Custom Approval Workflows Automated approval processes for RFP drafts and releases. |
Approval workflows are a core part of Procurify's offering for purchasing/procurement documents. | |
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Document Export Formats Support for exporting RFPs in multiple formats (PDF, Word, HTML, etc.). |
Multiple export formats (PDF, Excel, Word) are supported for procurement documents. |
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Integrated Manager Directory Centralized database of approved and potential investment managers. |
Manager/vendor database is a key component—vendors are centrally managed and tracked within the platform. | |
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Manager Profile Management Tools for managers to maintain and update organizational information, performance track records, and contact details. |
Contact, performance, and business details of vendors/managers can be stored and updated. | |
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Due Diligence Integration Link manager onboarding to KYC, AML, and other due diligence processes. |
Due diligence/qualification steps including compliance integration available in onboarding vendor processes. | |
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Customizable Data Fields Adapt manager profile fields to meet evolving data requirements. |
Customizable fields for vendor data are supported—Administrators can create/edit profile fields. | |
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Bulk Import/Export Import or export manager data via spreadsheet or API. |
Bulk import/export of vendor lists through .csv/Excel and some API support is documented. | |
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Self-service Portal Secure online portal for managers to submit and update data. |
Self-service portal is referenced—vendors can update their details and submit documentation through secure login. | |
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Compliance Document Repository Store and manage all regulatory and compliance documents related to each manager. |
Compliance/ESG data can be linked with vendor profiles; system configuration allows storing custom performance metrics. | |
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Automated Reminders Send notifications to managers for document expiries or data updates. |
Automated reminders (for expiring documents, updates) are frequently referenced in Procurify's description. | |
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Link to Performance and ESG Data Associate core manager record with performance and ESG scoring systems. |
. | No information available |
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Audit Trails Comprehensive logs of data additions and edits. |
Audit trails for data changes and RFP workflow actions are standard for procurement platforms. |
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Bulk Distribution Tools Send RFPs to multiple selected managers with tracking. |
Bulk distribution—multiple RFPs/requests can be sent and tracked by vendor/manager. | |
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Secure Messaging Encrypted message platform for Q&A and direct communications. |
No information available | |
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Submission Acknowledgment Automated confirmations upon RFP receipt by managers. |
Submission acknowledgments (email/portal notification upon vendor submission) are described. | |
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Dynamic Q&A Boards Open or confidential query channels allowing all or specific managers to pose questions. |
No information available | |
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Deadline Management Automated reminders before submission deadlines. |
Deadline management with reminders for vendor response is a feature of Procurify's request system. | |
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Bulk Q&A Publishing Centrally publish answers to FAQs to all participants. |
No information available | |
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Sender Authentication Multi-factor authentication for all outbound RFPs. |
No information available | |
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Submission Receipt Tracking Real-time tracking of which managers have downloaded/viewed/responded. |
Tracks RFP read/response status for all vendors in system dashboard. | |
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Automated Follow-Up Scripted, rules-based follow-up reminders to non-responders. |
Automated follow-up and reminders for vendors that have not responded, per workflow settings. | |
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Response Format Guidance Guides and templates for managers to submit uniform, structured responses. |
Structured response formats/guidance for vendors are available and can be required in Procurify. |
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Automated Scoring Engine Rule-based or ML-powered proposal scoring and ranking. |
Automated scoring and evaluation tools are present (rule-based, not advanced ML). | |
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Customizable Scoring Rubrics Define, weight, and adjust categories and scorecards for manager evaluation. |
Scoring rubrics are customizable—Procurement policies allow custom weighting and evaluation fields in Procurify. | |
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Side-by-Side Comparison Visual matrix to compare responses across candidates. |
Side by side comparison of vendor responses enabled through evaluation dashboards. | |
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Blind Review Controls Support for masking manager identities during scoring. |
No information available | |
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Multi-Reviewer Support Allow multiple reviewers to score independently with aggregation. |
Multiple reviewers/scorers are supported with aggregated scoring. | |
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Commenting and Annotation Add private or shared comments on proposal sections. |
Comments and annotations on vendor submissions can be made by reviewers. | |
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Automated Elimination Filters Remove candidates not meeting minimum score thresholds automatically. |
No information available | |
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Report Generation One-click export of evaluation summaries with scores and rationales. |
Report generation for evaluation summaries and decision documentation. | |
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Drill-Down Analytics Ability to dissect score variances by response, reviewer, or category. |
Analytics features allow drill-down into reviewer and response scores. | |
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Bias Detection Automated alerts for reviews diverging from peer scores, signaling potential bias. |
No information available |
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Configurable Approval Stages Design organizational workflows with defined approval checkpoints. |
Approval stages/workflows are configurable in Procurify. | |
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Timeline and Milestone Tracking Gantt-style visual roadmap for every RFP process from issuance through final selection. |
Timeline and milestone tracking is supported for each RFP/project. | |
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Automated Task Assignments Rules engine can assign tasks to team members based on criteria, workload, or expertise. |
Rules-based task assignment and workflow automation present in the product. | |
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Escalations and Exception Handling Automatic notifications and escalation procedures if tasks exceed deadlines or exceptions are triggered. |
Escalation and exception handling policies can be set for overdue tasks. | |
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Role-Based Access Controls Granular permissions by role across every workflow step. |
Role-based access controls are foundational to Procurify's security model. | |
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Audit Logging Comprehensive logs of every workflow event and handoff. |
Audit logs for all major workflow events and handoffs. | |
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Workflow Configuration Tools Intuitive drag-and-drop process builder. |
Workflow configuration (drag-and-drop builder) features are present. | |
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Collaborative Workspaces Shared environments for teams and advisors to collaborate on each step. |
Collaborative environment for teams, including shared workspaces. | |
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Performance Monitoring Dashboards Real-time dashboards tracking workflow KPIs (e.g. average RFP duration). |
Performance dashboards for workflow and spend KPIs included. | |
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Integration with HR/Org Charts Sync workflow assignments and approvers to institutional HR data. |
No information available |
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End-to-End Encryption Encryption of data in transit and at rest across the entire platform. |
End-to-end encryption (data at rest and in transit) is a standard for SaaS procurement systems. | |
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Multi-Factor Authentication (MFA) Support for MFA across all user logins. |
Multi-factor authentication option available (referenced in security documentation). | |
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Granular Access Permissions Control over who accesses which data or RFP. |
Access permissions can be configured at a granular level by admin. | |
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Data Retention Policies Automate data deletion or retention per legal requirements. |
Administrators can configure data retention and deletion policies to comply with regulations. | |
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Secure File Storage Isolated and encrypted storage for all submitted documents. |
Document and file storage is isolated and encrypted for submitted procurement/vendor documents. | |
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Audit Trails and Log Monitoring Systematic tracking and alerting on sensitive actions and access. |
Audit trails and log monitoring for sensitive actions are mentioned in security features. | |
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GDPR/Privacy Compliance Tools Features designed to ensure data privacy regulations are met. |
No information available | |
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Activity Monitoring and Alerts Real-time analysis of user behavior to detect anomalies. |
No information available | |
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Data Anonymization Options Redact or mask data to further restrict visibility where required. |
No information available | |
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Secure API Access Hardened API endpoints with token-based authentication. |
API endpoints use token-based authentication; Procurify supports secure API access. |
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Open API Access RESTful APIs with comprehensive documentation for custom integrations. |
No information available | |
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Pre-built Connectors Ready-made integration with major analytics, compliance, due diligence, and document management solutions. |
Pre-built integrations with accounting and document management solutions, as referenced in help docs. | |
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Single Sign-On (SSO) Integrate with institutional SSO solutions for seamless login. |
SSO integration available for enterprise clients. | |
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Data Export Tools Flexible exports to Excel, PDF, XML, and other formats. |
Reports and exports available in major file formats, including Excel. | |
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Inbound File Ingestion Auto-capture and parse files/emails from managers. |
No information available | |
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Webhooks for Real-Time Events Push data/events to connected systems as they occur. |
No information available | |
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Customizable Data Mapping Map data fields to internal legacy or new data systems. |
No information available | |
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SSAE 18/SOC 2 Type II Certified Integrations Meet stringent data and system integration audit standards. |
No information available | |
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Bulk Data Sync Automated, scheduled synchronization with master data systems. |
No information available | |
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Integration Monitoring Dashboard Monitor integration status, latency, and failures. |
No information available |
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Configurable Dashboards Customizable at-a-glance boards with key process metrics. |
Configurable dashboards for spend, workflow and RFP activity are referenced in marketing materials. | |
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Advanced Filtering Multi-dimensional data filtering (e.g., by asset class, review stage, historical manager performance). |
Advanced data filtering options exist for spend, vendor, and RFP status. | |
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Automated Scheduled Reports Periodic delivery of reports to users or stakeholders. |
Reports can be sent on schedule to stakeholders. | |
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Drill-Down Capabilities From summary to detailed underlying data with a click. |
Drill-down from summary data for detailed analysis is possible in reporting modules. | |
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Visualization Tools Charts, graphs, and heatmaps for comparative and trend analysis. |
Procurement/Spend analytics features include visualizations such as charts and graphs. | |
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Exportable Analytics Easily share reports in Excel, PDF, or image formats. |
Exportable analytics—reports can be shared in Excel, PDF, and others. | |
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Custom KPI Definition Select or define custom key performance indicators. |
Custom KPIs for spend and process configurable by administrators. | |
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Historical Trend Analysis Track manager and process trends over time. |
Historical trend analysis for vendor selection and spend is referenced. | |
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Ad Hoc Query Builder Empower users to generate tailored analytical queries. |
Custom query builder is available for complex data/reporting needs. | |
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Data API for BI Tools Direct interface to external BI/reporting platforms. |
No information available |
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Mobile Access Responsive design and/or dedicated apps for mobile management. |
Product is mobile-responsive, with iOS/Android apps for request/approval management. | |
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Intuitive UI/UX Well-designed, easy-to-navigate interface minimizing training needs. |
Intuitive user interface is a key design goal as per reviews and documentation. | |
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Accessibility Compliance (WCAG) Full support for screen readers, keyboard navigation, and color contrast. |
No information available | |
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Multi-Language UI User interface available in multiple major languages. |
Multi-language UI support is available (specific languages depend on subscription level). | |
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In-App User Guidance Tutorials, walkthroughs, and context-aware help. |
In-app user guidance, including tooltips and tutorials, is present. | |
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Role-Optimized Views Tailor dashboards and workflows to each user role. |
Role-optimized views: dashboards adjust to user role (e.g., procurement, finance, admin). | |
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Bulk User Provisioning Easily onboard large groups of users. |
Bulk user provisioning for large organizations is supported via import/API. | |
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Self-Service Password Reset Users can recover access without IT intervention. |
Self-service password reset is available. | |
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Notifications Center Centralized location for all user alerts and reminders. |
Centralized notifications center for all platform alerts. | |
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Session Timeout Controls Automatically logs out inactive users for security. |
Session timeout controls configurable by admin, ensuring security. |
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Custom Field Definitions Add organization-specific fields wherever data is captured. |
Admins can define custom fields in forms and data capture locations. | |
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Branded User Interface White-label the UI, including logos and colors. |
Branded user interface with company logo and colors can be applied. | |
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Localized Workflows Adjust processes for region-, country-, or market-specific requirements. |
Workflows can be localized for regional/country requirements. | |
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Business Rule Engine Non-technical users can set up workflow or data triggers. |
Business rule engine for workflow/workload triggers (non-technical setup) is present. | |
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Notification Customization Define recipient, frequency, and content of alerts/notifications. |
Notification customization at organizational and user level settings. | |
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Custom User Roles and Permissions Define user types and associated access rights beyond system defaults. |
Custom user roles/permissions can be defined beyond the default system types. | |
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Integratable Plugins/Add-ons Add new functionality or data flows as requirements evolve. |
No information available | |
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Configurable Document Templates Organization-specific document and contract templates. |
Document template customization is supported. | |
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Multiple Time Zone Support Seamless operation for global teams. |
Multiple time zone support for distributed teams is available. | |
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Configurable Data Retention User control over data life cycles for different artifacts. |
User-configurable data retention for procurement artifacts is supported. |
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24/7 Support Availability Round-the-clock access to technical assistance. |
24/7 support is advertised for paying or enterprise customers. | |
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Dedicated Account Management Single point of contact for ongoing relationship and escalations. |
Account management provided for enterprise subscribers. | |
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Service Level Agreements (SLAs) Documented targets for uptime, response times, and issue resolution. |
SLAs are available for uptime, response times and issue handling, according to Procurify's customer contracts. | |
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Uptime Guarantee Minimum percentage uptime per year, contractually agreed. |
No information available | |
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Incident Response Time Maximum time for vendor to respond to high-priority incidents. |
No information available | |
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Training and Onboarding Programs Structured programs for initial training and new feature adoption. |
Training and onboarding programs are provided for new clients. | |
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Help Desk Ticketing System System to submit, track, and resolve support queries. |
Help desk ticketing is available for all users. | |
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User Community Portal Online resource for user forums, shared best practices, and troubleshooting. |
User community portal with best practices and troubleshooting is available according to Procurify support site. | |
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Product Roadmap Transparency Visibility into the vendor's future development plans. |
Product roadmap transparency for customers, via published roadmaps and regular updates. | |
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Disaster Recovery and Data Backup Vendor policies on business continuity and regular offsite data backups. |
Disaster recovery and data backup procedures are documented by Procurify as part of their business continuity planning. |
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