Real-time expense tracking, automated policy compliance, receipt capture, spend analytics, corporate card integration, automated reconciliation, customizable approval workflows, and fund-level reporting capabilities for venture funds.
More about Navan (formerly TripActions)
Tools tracking operational expenses, travel costs, and allocation of expenses between management company and funds.
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Multi-entity support Ability to track and allocate expenses across multiple legal entities (e.g., management company, multiple funds). |
Navan Expense supports fund-level, entity-level, and management-company specific reporting as indicated in product overview. | |
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Expense categorization Automatic or manual classification of expenses into user-defined categories (travel, office supplies, etc.). |
Navan offers automated and manual expense categorization, according to product documentation. | |
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Automated receipt capture Upload, scan, or email receipts with OCR to automatically attach them to expense entries. |
Navan Expense advertises automated receipt capture and OCR in feature list. | |
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Bulk import Import bank or credit card statements and map transactions to expenses in bulk. |
Supports bulk imports including bank and card statement upload and mapping. | |
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Custom allocation rules Ability to automatically split expenses between entities or cost centers based on preset rules. |
Custom allocation and rules for splitting expenses between cost centers/entities is supported as per advanced policy controls. | |
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Manual allocation override Ability to manually adjust or override automatic allocations per transaction. |
Manual override of expense allocation is possible as demonstrated in product demo. | |
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Multi-currency support Capture and reconcile expenses in multiple currencies with automatic conversion. |
Navan supports multi-currency reconciliation and conversion. | |
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Sync with accounting systems Direct integration or export to accounting/ERP platforms. |
Navan advertises direct sync and export to major accounting/ERP systems. | |
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Custom fields Support for user-selected custom fields on expense entries (deal code, event, etc.). |
Supports custom fields per expense, e.g. deal code, department, event. | |
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Tagging Ability to add searchable tags to expenses for better reporting and search. |
Navan Expense allows users to tag expenses for reporting and search. | |
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Transaction processing speed Average time taken to process an expense entry from upload to approval. |
. | No information available |
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Multi-level approvals Support for multi-step approval chains based on dollar amounts, departments, or entity. |
Multi-level approval workflows are a customizable feature of Navan. | |
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Custom approval routing Configurable workflow according to team structures and policies. |
Custom approval routing is supported as stated in workflow configurability. | |
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Role-based permissions Permission control for different user types (employee, manager, admin, finance). |
Navan supports role-based permissions for employees, admins, finance, etc. | |
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Automated escalation Automatic escalation if an expense isn’t approved within a set timeframe. |
Automated escalation for pending approvals is part of workflow controls. | |
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Mobile approvals Ability for approvers to review and approve expenses via a mobile app. |
Mobile approvals are possible using the Navan mobile app. | |
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Delegated approvals Allow temporary delegation of approval rights during absences. |
. | No information available |
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Batch approvals Ability to approve multiple expenses at once. |
Batch approvals supported for finance/admin roles via UI demos. | |
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Audit trail Full logging of approvals, changes, and actions for compliance and transparency. |
Audit trail is provided for all approvals and expense actions. | |
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Approval notification speed Average time between expense submission and notification sent to approver. |
. | No information available |
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Customizable notifications Configurable notification settings (email, SMS, push) for different stages of approval. |
Users can configure notification preferences; product supports email, push, and in-app notifications. |
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Accounting software integration Direct two-way sync with leading accounting systems (QuickBooks, NetSuite, Sage, Xero, etc.). |
Navan integrates directly with major accounting packages, e.g., NetSuite, QuickBooks, Xero. | |
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Bank & credit card integration Automated import of transactions directly from bank or credit card feeds. |
Automated import from bank and credit card accounts is a core product feature. | |
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Payroll integration Sync reimbursements or expense payments with payroll providers. |
. | No information available |
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API access Open APIs for data import/export to custom systems. |
API access and developer documentation available for integration. | |
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Single sign-on (SSO) Support for single sign-on via SAML, OAuth, and/or SSO providers (Okta, Google Workspace, etc.). |
Single sign-on via Okta, Google Workspace, etc. is supported. | |
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Calendar & email integration Ability to extract expenses from calendar events, or auto-generate expenses from corporate email receipts. |
Calendar/email integration enabled for automated receipt and trip parsing. | |
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File export formats Support for exporting data in CSV, XLSX, PDF, and custom templates. |
Exports available in CSV, XLSX, PDF, and custom templates. | |
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Integration setup speed Average time required to connect and configure an integration. |
. | No information available |
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Custom reporting Create, save, and schedule custom reports by team, entity, expense type, etc. |
Navan supports custom, scheduled, and role-based reporting. | |
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Real-time dashboards Interactive dashboards with real-time data visualization. |
Real-time dashboards available within product for tracking spend. | |
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Budget tracking & variance analysis Track budgets by cost center/entity and analyze variance vs. forecasts. |
Budget tracking and variance analysis available for cost centers/entities. | |
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Fund vs. management company reporting Segregated reporting for expenses allocated to funds vs. management company. |
Distinct reporting between fund and management co. is highlighted in venture capital solutions. | |
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Historical comparison Compare expense performance over different periods (year-on-year, month-on-month). |
Historical comparisons (e.g., period-over-period analysis) are available in analytics/reports. | |
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Audit export reports Produce detailed audit-friendly reports for compliance review. |
. | No information available |
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Automated scheduled delivery Automatically deliver pre-set reports to stakeholders at scheduled intervals. |
Reports and dashboards can be scheduled for automatic delivery to stakeholders. | |
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Report generation speed Average time to generate and export a standard report. |
. | No information available |
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Mobile app availability Native mobile apps for iOS and Android. |
Native mobile apps for iOS and Android are available (Navan App). | |
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Intuitive user interface Modern, easy-to-use, and thoughtfully designed UI. |
UI is described as intuitive, modern and user-friendly in reviews. | |
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Multi-language support Ability to select from a variety of supported languages. |
No information available | |
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Accessibility compliance Compliance with accessibility standards (WCAG, ADA). |
No information available | |
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Guided onboarding Interactive product tours and onboarding flows for new users. |
Interactive onboarding and support popups shown in product demo. | |
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Drag-and-drop upload Simple drag-and-drop interface for documents and receipts. |
Drag-and-drop receipt and file upload supported in expense capture flow. | |
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Customizable layouts User-configurable dashboards and screen layouts. |
Customizable dashboards and layouts supported. | |
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User onboarding time Average time required for a new user to become proficient. |
. | No information available |
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Built-in travel booking Integrated booking engine for travel (flights, hotels, car rental) linked to expense capture. |
Navan includes built-in travel booking tightly integrated with expense capture. | |
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Travel policy enforcement Automated flagging of non-compliant travel bookings or expenses. |
Travel policy enforcement is highlighted as part of automated compliance. | |
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Per diem management Calculation and allocation of per-diem rates based on location/days. |
Supports per diem management via policy configuration. | |
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Mileage tracking Automated tracking of personal/business mileage for reimbursement. |
Mileage tracking included in Navan Expense for business vehicle use/reimbursements. | |
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Travel approval workflow Separate approval flows specifically for travel-related expenses. |
Travel expenses and trip bookings are handled with separate customizable approval flows. | |
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Integration with travel vendors Direct connection to preferred travel providers, aggregators, or travel agencies. |
Navan partners with travel vendors and aggregators for live inventory and direct integration. | |
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Pre-trip authorization Ability to request and document authorization prior to business travel. |
Pre-trip authorization and request/approval process available in travel module. | |
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Travel spend analytics In-depth analysis and reporting on travel-related spend and trends. |
Detailed travel spend analytics included in reporting module. | |
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Policy violation reports Automatic generation of reports highlighting policy breaches. |
Policy violation reports can be generated automatically to flag noncompliant spend. |
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Audit trail logging Immutable, time-stamped record of all actions taken within the system. |
System maintains audit trail logging for all critical actions. | |
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SOX compliance features Support for Sarbanes-Oxley (SOX) act compliance workflows. |
No information available | |
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Custom retention policies Ability to set how long expense documents/records are retained. |
Custom document and data retention policies configurable for compliance. | |
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Automated expense matching Automatic cross-referencing of expense reports, card transactions, and receipts. |
Automated expense matching is included as part of reconciliation automation. | |
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Detection of duplicate submissions Automatic flagging of duplicate expense claims. |
Automatic flagging of duplicate or suspicious expense reports present in compliance tools. | |
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Exceptions reporting Custom rules for identifying potential compliance breaches. |
Custom exception reporting rules for compliance and controls available. | |
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Configurable audit export Ability to quickly export a full audit package with receipts, approvals, and allocations. |
Configurable audit export supported for regulators, auditors, and finance. | |
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GDPR compliance Conformance with EU data privacy regulations. |
Product is GDPR-compliant, per privacy policy/disclosures. | |
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SEC reporting support Assistance with preparing reports/regulatory filings for SEC or other regulators. |
No information available |
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End-to-end data encryption Encryption of data at rest and during transmission. |
End-to-end encryption is specified for all data in transit and at rest. | |
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Multi-factor authentication Support for MFA on all user accounts. |
Supports MFA for all user accounts per security documentation. | |
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Granular access controls Configurable user and group access permissions. |
Granular user and team permissions are configurable. | |
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Regular penetration testing Third-party conducted security reviews and penetration tests. |
Regular third-party penetration testing disclosed in security FAQs. | |
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Data residency options Ability to select where data is physically stored (data center region/country). |
Navan allows for data residency selection for enterprise customers. | |
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Automatic session timeout Automatic logout after a period of inactivity. |
Automatic session timeouts enforced for inactive users. | |
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Audit log retention period Length of time full security audit logs are available for review. |
. | No information available |
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Cloud-based deployment Hosted in a secure cloud environment accessible from anywhere. |
Cloud-based solution accessible globally via secure login. | |
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On-premises deployment option Option for on-premises hosting for enhanced control. |
No information available | |
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Uptime guarantee Service level agreement (SLA) commitment to system uptime. |
No information available | |
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System concurrent user capacity Maximum number of users who can access the system simultaneously. |
. | No information available |
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Mobile device compatibility Optimized for a wide range of mobile and tablet devices. |
Mobile web and app interfaces fully optimized for broad range of devices. | |
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Integration sandbox Test environment for integration development and QA. |
No information available |
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24/7 customer support Access to support agents at any time, with multiple channels (chat, phone, email). |
24/7 customer support advertised; chat, phone, and email. | |
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Dedicated account manager Assignment of a direct point-of-contact for larger clients. |
Dedicated account managers assigned for larger enterprise/VC clients. | |
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Online knowledge base Comprehensive and searchable self-service support resources. |
Online knowledge base available for self-service support. | |
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Training resources Online courses, webinars, or in-person training for users. |
Offers webinars, online guides and onboarding material. | |
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Implementation support Expert assistance during system setup and configuration. |
Implementation support included for rollouts and complex configurations. | |
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Feature request process Ability for users to suggest new features or enhancements. |
Feature request process available to users via dashboard and support. | |
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Response time (support requests) Average initial response time to support tickets. |
. | No information available |
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