Secure document management system specifically designed for wealth management firms and brokerages. Features include client portals for document sharing, automated document filing, version control, secure storage, and integration with CRM and portfolio management systems.
More about Tamarac (Envestnet)
Solutions for securely storing, retrieving, and managing client documents, contracts, and account paperwork with appropriate access controls.
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Encryption at Rest Documents are encrypted while stored in the system. |
Described as a secure document management system; industry and compliance expectations strongly imply encryption at rest. | |
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Encryption in Transit Data is encrypted while being transferred between users and servers. |
Secure storage and portals for client document sharing strongly imply encryption in transit via SSL/TLS. | |
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Role-based Access Control Allows assignment of access to documents based on user roles or job titles. |
Used for wealth management and brokerage; must support role-based access for compliance needs. | |
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Multi-factor Authentication Requires more than one form of user authentication to access the system. |
No information available | |
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Granular Permission Settings Ability to set permissions at folder, document, and user levels. |
No information available | |
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Audit Trails Comprehensive logging of all actions, access, and modifications for compliance and security review. |
Audit trails are standard in regulated brokerage DMS and referenced in compliance-oriented materials. | |
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Single Sign-On (SSO) Supports integration with enterprise SSO providers for unified authentication. |
No information available | |
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IP Whitelisting Restricts access to the system from approved IP ranges only. |
No information available | |
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Time-based Access Restrictions Limits system access to specific times for certain users or groups. |
No information available | |
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Data Loss Prevention (DLP) Prevents sensitive information from being improperly accessed or shared. |
No information available | |
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Automatic Session Timeouts Sessions automatically log out users after a period of inactivity. |
No information available | |
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SSL/TLS Support Supports secure socket layers/transport layer security protocols. |
Secure client portal and document sharing implies SSL/TLS support. | |
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Secure Mobile Access Enables mobile users to securely access documents through dedicated apps or browsers. |
No information available |
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Unlimited Storage Capacity Maximum amount of storage available for documents. |
No information available | |
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Metadata Tagging Ability to attach custom metadata to documents for advanced organization. |
No information available | |
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Full-text Search Search capability allowing retrieval of documents based on content, not just filenames or metadata. |
Product notes explicitly state 'full-text search' in public documentation. | |
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Folder Hierarchy Support Supports nested folder structures for document categorization. |
Folder organization and client portal imply folder hierarchy is supported. | |
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Version Control Keeps track of document versions and changes over time. |
Version control is listed as a feature in product notes. | |
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Bulk Upload/Download Users can upload or download multiple documents at once. |
No information available | |
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Document Templates Pre-defined templates for common documents and forms. |
No information available | |
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Drag-and-Drop Upload Allows users to upload files by dragging them into the browser window. |
No information available | |
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Document Preview Displays previews of documents without requiring download. |
No information available | |
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Duplicate Detection Identifies and flags potential duplicate files. |
No information available | |
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Retention Policies Automated rules for keeping or purging documents after a specified period. |
No information available | |
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Check-in/Check-out Functionality Prevents conflicting edits by locking documents when being edited. |
No information available | |
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Automated Filing Automatically files incoming documents into correct folders/sections based on rules. |
Automated document filing is explicitly mentioned in product description. |
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FINRA/SEC Compliance Features Built-in tools and controls for meeting brokerage documentation regulations. |
Product is designed for brokerage/wealth management; compliance features (e.g. SEC) likely required. | |
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Data Retention Compliance Automatically enforces legal retention periods for client records. |
Automated document filing and compliance features imply legal retention enforcement. | |
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WORM Storage Option Write Once Read Many (WORM) support to prevent document alteration. |
No information available | |
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Legal Hold Mechanism Ability to restrict deletion or modification of documents under investigation. |
No information available | |
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Compliance Reporting Generates reports demonstrating adherence to compliance policies. |
No information available | |
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Automated Regulatory Updates Updates retention policies and workflows in response to new laws or regulations. |
No information available | |
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Tamper Evident Document Logs Shows clear evidence if records are altered. |
No information available | |
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Electronic Signature Compliance Adheres to e-sign regulations (e.g., ESIGN, UETA) for legal acceptance. |
No information available | |
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Privacy Impact Assessment Tools Helps assess and document how the system complies with privacy regulations. |
No information available | |
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GDPR/CCPA Support Supports requirements for European and California data privacy laws. |
No information available | |
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Chain of Custody Tracking Logs all handlers of a document for legal defensibility. |
No information available | |
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SOC2/ISO Compliance Certification System has third-party certification for security and privacy controls. |
No information available |
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Intuitive User Interface System has a user-friendly and intuitive design. |
Marketed as user-friendly client portal for financial advisors and clients. | |
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Customizable Dashboards Users can personalize home screens and document views. |
No information available | |
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Accessibility Compliance Comply with WCAG/ADA standards for users with disabilities. |
No information available | |
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Multi-language Support Provides user interface and documentation in multiple languages. |
No information available | |
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Mobile Responsive Design Interface works on desktops, tablets, and smartphones. |
Client portal is fully web-based and accessible to clients on all devices; responsive design assumed. | |
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Bulk Actions Allows users to apply actions (delete, move, tag) to multiple files at once. |
No information available | |
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Favorites/Bookmarks Users can bookmark frequently accessed documents. |
No information available | |
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Recently Accessed Files Quick access to recently viewed or edited documents. |
No information available | |
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Personalized Notification Settings Users can specify which system alerts or notifications they receive. |
No information available | |
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Keyboard Shortcuts Enhanced navigation and functions through shortcut keys. |
No information available | |
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Offline Access Ability to access documents without internet connectivity. |
No information available |
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Shared Workspaces Create shared folders or spaces for specific teams or projects. |
Team and client collaboration spaces are referenced as part of its client portal offering. | |
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Commenting & Annotations Enables users to comment or annotate documents. |
No information available | |
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Automated Approval Workflows Route documents for review, approval, and sign-off automatically. |
No information available | |
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Task Assignments Assign document-related tasks to specific users or roles. |
No information available | |
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E-mail Notification Integration Automatically sends notifications about document changes or actions. |
Automated email notifications about document changes and availability to clients and advisors noted in product descriptions. | |
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Real-Time Collaboration Multiple users can edit/view a document simultaneously. |
No information available | |
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External Guest Access Allows sharing specific documents with external parties securely. |
Portal enables sharing with clients and external partners; external guest access standard in wealth management DMS. | |
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Document Locking Prevents conflicts by restricting editing access when another user is editing. |
Version control and editing/document workflows in DMS suggest document locking is implemented. | |
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Workflow Template Library Library of pre-built workflows for common brokerage tasks. |
No information available | |
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Automated Reminders System can send reminders for pending reviews or signatures. |
No information available |
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Open API Access Provides documented API for connecting with other platforms. |
Integration with CRM/portfolio management systems implies presence of open, documented APIs. | |
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CRM Integration Ability to link with popular customer relationship management systems. |
Explicitly listed as 'CRM integration' in marketing materials and through partner portals. | |
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e-Signature Platform Integration Works with DocuSign, Adobe Sign, or other e-signature services. |
No information available | |
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Email Client Integration Directly send/receive/store documents from email. |
No information available | |
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Core Brokerage Platform Integration Ability to integrate with account opening, trading, and compliance systems. |
Integrates with core advisory platforms, which include account management and compliance systems. | |
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Cloud Storage Integration Link with systems like Box, Dropbox, or OneDrive. |
Integrates with Box, Dropbox, OneDrive via configuration options described in help documentation. | |
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Webhooks/Notifications API Emit automated notifications to other systems on document changes. |
No information available | |
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Bulk Data Import/Export Mass-migration and synchronization capabilities for documents and metadata. |
Bulk migration and import/export options discussed in technical documentation, supporting onboarding/migration. | |
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Custom Workflow Integration Define and connect external workflow automations. |
No information available | |
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Custom Fields & Mapping Ability to map document properties to external system fields. |
No information available |
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System Uptime SLA Guaranteed percentage of system availability. |
No information available | |
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Document Retrieval Speed Average time to retrieve a document. |
No information available | |
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Disaster Recovery Capabilities Built-in features for backup and disaster recovery. |
No information available | |
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Redundant Data Centers Geographically diverse backups and failover capabilities. |
No information available | |
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Load Balancing Distributes requests evenly across infrastructure for high availability. |
No information available | |
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24/7 Monitoring Continuous monitoring of system health and performance. |
No information available | |
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Auto-scaling Infrastructure Dynamically scales resources based on system load. |
No information available | |
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Instant Document Indexing Documents are indexed and searchable immediately upon upload. |
No information available | |
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Scheduled Maintenance Window Notifications Advance notifications of maintenance to minimize interruption. |
No information available |
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Client Portal Access Secure area where clients can view, upload, and download documents. |
Core value proposition is secure client portal access for document upload/download/review. | |
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Self-service Document Requests Clients can request specific documents or forms from within the portal. |
Portal allows clients to request documents from advisors, a feature referenced in customer support/use case literature. | |
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E-signature Collection Integrated collection of client e-signatures on key documents. |
Product documentation notes ability to manage and collect client e-signatures. | |
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Secure Messaging Exchange confidential messages and documents with clients. |
Product marketing claims secure messaging via portal. | |
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White-label Branding Customize the portal to include your branding and logos. |
White-label branding explicitly available for wealth management/brand continuity. | |
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Notification of Document Availability Automatically notify clients when a document is available for their review. |
Clients and advisors are notified automatically when documents are shared/uploaded through portal. | |
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Privilege Differentiation Set different access levels for clients (e.g., view-only, download, upload). |
Platform allows privilege differentiation (view/download/upload) as client groups may have varied access. | |
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Client Activity Tracking Shows when clients accessed, downloaded, or signed documents. |
Portal tracks upload/download/signature activity; client activity tracking included. | |
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Download Limits/Controls Restricts the frequency or volume of client downloads. |
No information available |
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Usage Analytics Tracks metrics on document access, uploads, and downloads. |
No information available | |
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Custom Report Builder Users can create custom reports from system data. |
No information available | |
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Exportable Reports Reports can be exported in multiple formats (PDF, CSV, XLS). |
No information available | |
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Document Access Reports Shows who accessed documents and when. |
No information available | |
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Regulatory Compliance Reports Automated reporting for regular financial audits and compliance reviews. |
No information available | |
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Trend Analysis Identifies usage patterns over time. |
No information available | |
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Real-time Dashboards Instantly updated dashboards with key document and usage statistics. |
No information available | |
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Failed Access Attempt Reporting Tracks and reports unauthorized or failed access attempts. |
No information available | |
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Automated Scheduled Reports Delivers reports on a configurable schedule to selected users. |
No information available |
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Onboarding Workflow Support Pre-built workflows for new client onboarding documentation. |
No information available | |
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KYC Document Collection Dedicated process for collecting and verifying KYC/AML documents. |
No information available | |
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Automated Form Filling System can auto-populate forms based on client data. |
No information available | |
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Document Expiry Tracking Tracks expiration dates and sends renewal reminders for required documents. |
No information available | |
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Change-of-Address Automation Facilitates the update of client records and documents when address changes are made. |
No information available | |
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Account Closure Documentation Automates collection and filing of documents required to close accounts. |
No information available | |
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E-signature for Account Opening Supports electronic signing of new account opening documents. |
No information available | |
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Archived Account Management Ability to retain and manage documentation of closed or archived accounts. |
No information available | |
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Document Completeness Checks Automated system ensures all required client documents are present. |
No information available | |
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Bulk Onboarding Support for simultaneous onboarding of multiple clients (e.g., corporate accounts). |
No information available |
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24/7 Technical Support Round-the-clock access to technical helpdesk. |
Business-critical DMS for financial services almost always provides 24/7 support as part of service level agreement. | |
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Dedicated Account Manager Assigned contact for escalations and account issues. |
No information available | |
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Comprehensive Knowledge Base Access to detailed documentation and self-help resources. |
Online knowledge base and documentation provided via vendor support portal. | |
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In-application Guided Training Interactive walkthroughs and in-product guidance. |
No information available | |
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Automated Software Updates System updates are rolled out automatically, minimizing disruption. |
Automatic cloud updates are an expected feature; standard for SaaS document management. | |
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Customizable User Roles & Permissions Admins can define and adjust user roles themselves. |
No information available | |
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System Health Dashboard Real-time visibility into system status. |
No information available | |
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Incident Response Time Average time to respond to support tickets. |
No information available | |
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User Feedback Mechanism Users can submit feature requests or report issues directly from the interface. |
No information available | |
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Update Release Notes Detailed notes accompany each system update. |
No information available |
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